Blog Presentation software

  • PowerPoint to Presentia Transformation

    We’re often asked to demonstrate how presentations can be improved after our design team have created them in Presentia.

    To give you an idea of what our design team can do, here is an example of some un-animated Powerpoint slides provided by Europcar, followed by a video of the slides, repurposed for Presentia.

    Slide2

    Slide3

    Slide4

    Presentia version:

    Please get in touch, if you would like our design team to work some magic on your presentations.

     

  • See when your presentations are viewed online * New Feature *

    In our latest release of Presentia (v6.20) you can now see when your clients/prospects view your presentations online. On the web dashboard you can see how many times the presentation has been viewed, when they come back to look at it and how long they spend on each slide!

    Imagine this scenario:

    You go to meet a prospective new client and show them your Presentia sales presentation face to face.  They ask to have a copy of the slides after the meeting so you ‘export to web’ and send them a unique web url to view the presentation online.

    Your prospect clicks on the link (inputs the password if you have included this as a requirement) and then clicks through the slides in their web browser.  A few days later they revisit the presentation and look at the slides that interest them the most.

    Presentia_webstats

    You can log-in to the web dashboard in our Admin panel and see which date and time they viewed your presentation link, when they came back again and which slides were on their screen for the longest.

    Then when you follow-up them up on the phone or face to face in a meeting you have valuable insight on which products/services to focus on. This latest v6.20 release goes live this month (January 2016).

     

     

  • Top 10 presentation software products and Powerpoint alternatives for 2016

    We’ve put together this review of the Top 10 Presentation Software Products 2016 that are out there to help inform you when looking for an alternative to Powerpoint.

    PowerPoint has been the ‘go to’ product for presentations for over 25 years. Most people can build a deck of slides in PowerPoint and it is used by millions of people every day. It does however have a reputation for being tired and boring which has coined the familiar phrase “Death by Powerpoint”!

    At Presentia, we have been developing alternative presentation software products since 2002 and can talk with real firsthand experience about the myriad of presentation products on the market today.

    Nearly all alternatives to PowerPoint are built for the masses to use. So if you are looking to make a presentation for your own use at a conference etc then you are well catered for with many products offering a free model for single users.

    Let’s look at the presentation products currently on the market:-

    Presentia
    Starting with our own, Presentia has been developed specifically for business users. We have built the product based on over a decade’s feedback from corporate users. If you want to control the quality of the presentations your sales people use and ensure they always have the latest and greatest slides then this is the product for you. Marketing teams like it as they can lock brand elements within templates. Sales teams like it as you can have high impact, interactive slides – even on iPad and Android Tablets.

    Prezi
    Prezi takes a different approach to the traditional PowerPoint slide layout. It has a zoom effect where you move in and out through your presentation. This effect is not to everyone’s taste but is definitely cool for lectures and when presenting findings from brainstorms etc. If you are a financial client with a lot of data that is sensitive then you need to consider where this is hosted from a security aspect. Creating the content in the product takes little time to work out so it is probably not the easiest tool to provide to a corporate sales team who build presentations last minute.
    Free public account version for the single user.

    Slideshark
    The Slideshark product was born out of the Brainshark stable and helps you get PowerPoint on to an iPad. Now that PowerPoint is supported on iPads this may not be a necessary product although it does have nice features around tracking activity. Users cannot custiomise Powerpoint slides once they are on the tablet.
    Free limited feature version for the single user/casual user

    Haiku
    A template based presentation software tool for single users who need a hand creating a presentation – the product ships with standard slide templates and access to stock photography. It is a cloud based product only at time of writing so not the best choice for the mobile worker. Great for students.
    Free limited feature version for the single user/casual user

    Slidedog
    A launch menu application that compiles PowerPoint slides, word documents, photos etc into one presentation that you can move around. Not explicitly billed as a presentation product but features including live polling make it potentially a tool for conferences.
    Free version for the single user/casual user

    iPresent
    Another presentation product designed for getting slides on to iPads. It has got good traction on the corporate world. The product combines elements of SlideDog and Haiku to make a menu for launching multiple file types including Powerpoint presentations.
    Free version for the single user/casual user

    Powtoon
    The Powtoon product uses stock cartoon animations to help you communicate your message visually. More suited to a designer or an agency to compile slides. The product is a good choice for the casual user of presentation software.
    Free version available for single users.

    Keynote
    The Apple alternative to Powerpoint for Macs/Macbooks/iPads. Has similar features to Powerpoint but incorporates much nicer slide transitions. To see what is possible look at old Steve Jobs presentations on youtube! Compatibility between Mac and PC users lets it down as a product for large corporate organisations who need to leave copies of their presentations with clients. Hugely popular in the agency pitching world.
    No free version for the single user/casual user

    Emaze
    A template driven presentation tool which can be shared on multiple devices. The product has access to many different stylish templates making it a good choice for the individual user who has the freedom to create slides without being governed by a corporate brand identity. Nice auto translation feature too.
    No free version for the single user/casual user

    Showpad
    A content management app for displaying different file types including presentations on the iPad. Showpad is a good alternative product for hosting a webconference meeting. Offers good online analytics information.
    No free version for the single use

  • How to deliver persuasive sales presentations

    Delivering a presentation as a salesperson requires a unique and specific approach. Unlike traditional presentations, you’re requesting more than just time and consideration from your audience. The goal of a sales meeting is to convert your prospect into a customer or client, which can be a lot more challenging that simply informing or entertaining your audience.

    With the many challenges involved in delivering a sales presentation, it’s important to learn the basics of delivering presentations that are persuasive and successful.

    Less is more

    When trying to persuade people to make a purchase, it’s important that you are able to maintain the audience’s interest and attention for the duration of your presentation. To do this, try and deliver your pitch in as short a time as possible.

    The average adult attention span is just five minutes, and so if possible try and keep your presentation as close to this time as you can.

    If delivering your presentation in less than five minutes is not an option, try to be as concise and succinct as possible to avoid losing the attention of your audience.

    One sentence summary

    When delivering your presentation, try to focus on one clear message that your audience will remember. This will also allow you to make the overall sales pitch more succinct, and ensure that your audience remain engaged.

    To summarise your presentation in one sentence, ask yourself what message you want to leave with your audience as a key takeaway. Using your summary sentence you can then craft your presentation so you have a maximum of three points supporting your overarching message.

    Most people can only remember three key points from any presentation, so use statistics and stories to develop your key message along with three main supporting ideas.

    Identifying a core message will allow you to more effectively deliver a concise pitch.

    Closing your presentation

    Once you have delivered your concise and engaging presentation, the next step in your sales pitch is to close the deal.

    If you’re not able to close the sale there and then, end your presentation by asking your audience to commit to a next step that will move forward with the sale. People are more likely to follow through with an action if they have previously agreed to do so.

    To enhance your next sales presentation remember to keep your content concise, have a clear message and close the sale with a commitment.

    Presentia sales presentation software provides an innovative solution that engages and excites your audience. Presentia can help you deliver clear and persuasive sales presentations to win new business.

  • Most Common Pitfalls of Delivering a Presentation, & How to Correct Them

     

     

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    Most of us have experienced the two extreme ends of the business presentation spectrum, from being sent to sleep by the monotone drawl of a disinterested speaker, to being captivated by the energy and poise of a confider speaker.

    We’ve taken a look at the most common pitfalls of delivering a presentation, and offer our advice on how to avoid them and deliver a professional presentation every time.

    Failing to prepare

    Rehearsals and preparation are vital when it comes to sounding and looking confident in a presentation situation.

    Plenty of practice on a willing audience will allow you to rehearse any potential curveball questions and allow you to practice regaining your composure if you receive a difficult or unsuspected question.

    Underestimating the importance of body language

    While preparing and perfecting your presentation is vital, all of your hard work will be lost if you enter the room looking nervous and uncomfortable. This will only reflect on to your audience and can destabilise your offering even before you’ve started. Positive and confident body language can help to build trust with your audience and reinforce what you’re saying.

    As with all presentation skills, positive body language can be practised and honed. Key areas to focus on are good eye contact, natural smiles, a good posture and open gestures.

    Underselling yourself

    Often, one of the most important aspects of your presentation is you. Marketing yourself, your skills and your personality during your presentation will help to demonstrate your knowledge and expertise, along with connecting you with your audience.

    Being forgettable

    If done well, presentations give you the opportunity to make a positive impact on your audience and deliver your message effectively. If you fail to make the right impression on your audience you risk being forgotten and your message lost.

    To make your presentation memorable try developing a theme to provide you with a thread on which your messages can hang. A theme is a great to make your presentation unique and provides a memorable structure to your talk that prevents you from going off on a tangent or bringing in irrelevant facts.

    Being caught off guard in Q&A

    Sometimes the most challenging part of presenting to an audience is having to deal with the Q&A portion of your talk.

    Once the presentation itself is over it can be easy to lose composure, and a great pitch can quickly unravel. Difficult questions are often designed to fully understand your proposition, and so by retaining your composure and keeping calm, responding to these questions shouldn’t be a challenge. Before delivering your presentation you should already be aware of the majority of the questions likely to be posed based on your preparation and planning.

    Awkward moments

    Seasoned presenters will have suffered an awkward moment on more than one occasion when something goes wrong. For the majority of instances these problems or mistakes can be reduced or prevented entirely with some forward planning and preparation.

    By understanding your audience, ensuring that all of your equipment works correctly, and being clear on the content in your slides you can help to reduce to opportunities for anything to go wrong.

    Last, but by no means least…

    If, despite all of your preparation and planning something still goes wrong, the key is to remain calm to achieve a good recovery.

    Retaining your composure and a sense of humour will help you to avoid most of the pitfalls of delivering a presentation. A good recovery can be just as influential as a great pitch.

    Great presentation skills do not come naturally but with practise can be learnt. Mastering the skills required to present successfully will also serve you well in other areas of your life and by following the above advice, presentations may even become something that you enjoy rather than endure.

    In addition to developing your presenting skills, Presentia presentation software provides you with the tools to create professional looking slides to support and enhance your overall presenting experience.

  • Our 5 favourite Presentia features and how to use them to enhance your presentation

    5PFX_Features (1)

    Library

    Have you ever been in a hurry to locate old presentations or specific slides to create a new presentation? In Presentia you can store a whole library of all your presentations and associated assets, filed and securely backed up all in one place. This makes locating and combining content a doddle!

    Hotspots

    Customise your presentation and add links to other slides or content with the Hotspot feature. The feature allows you to create website style navigation buttons to make your presentation more dynamic and allow you to take a more fluid path through the content.

    Transitions

    Presentia comes with a selection of custom-created transitions that you can apply to various content elements throughout the presentation. These transitions are designed to add depth to your slides and highlight important information to the audience. Transitions can easily make the difference between your audience falling asleep or engaging with your content.

    Sharing

    Have you ever spent hours on a great presentation just to have the meeting get cancelled? You can share your presentation quickly and easily via email simply by exporting it to the web and sending a standalone link to the content. And sharing content with members of your team is just as easy. Share whole slide decks directly within the app for colleagues to download next time they log in.

    Templates

    The templates feature within Presentia allows you to create impressive slides, whilst ensuring consistency throughout your sales or marketing teams. Slides can be locked down to ensure Brand Guidelines are adhered to, and that only the correct font, colour and assets are available to choose from.

    In addition to maintaining on-brand content, this also allows users to create amazing looking slides with no previous design experience. Even if you are a single user, templates can be set up to ensure that your presentations are quick and easy to create from slides you have already designed.

  • The 10 Habits of Outstanding Presenters

    sales presentation tips

    For many of us the prospect of presenting to a room full of people is more than just a little daunting, and yet in the business world few things are more important.

    Delivering a great presentation could make all the difference when it comes to winning new business, although public speaking is not a skill that comes naturally to everyone. Take a look at what we think are the top 10 habits of great public speakers.

    For many of us the prospect of presenting to a room full of people is more than just a little daunting, and yet in the business world few things are more important.

    Delivering a great presentation could make all the difference when it comes to winning new business, although public speaking is not a skill that comes naturally to everyone. Even the best, most seasoned speakers experience stage fright, but by working on good presenting habits you can overcome this and deliver presentations that engage, inspire and persuade your audience.

    Here are our top habits to work on to become a better presenter:

    Habit 1: Acknowledge nerves

    Presenting in front of a room full of people is a nerve-wracking experience and accepting this is crucial to overcoming your stage fright.

    Remind yourself that everyone experiences these nerves on occasion, and it’s ok to feel this way. Delivering a presentation does not need to be a grand performance – treat it more like a conversation with your audience.

    Habit 2: Focus on your audience

    Great presenters are always focused on their audience and not on themselves. How you make your audience feel and the messages that you leave with them are what’s important, and should be where your focus is placed.

    Habit 3: Stay on topic

    If you’re nervous ahead of delivering your presentation there is a danger of speaking quickly and veering off topic, worrying that you may forget something or get something wrong. Remember to take your time when presenting and only tell your audience what they need to know. Less is more!

    Habit 4: Practise

    Use your time ahead of your presentation wisely. Familiarise yourself with your slides and practise your delivery until it becomes second nature. Not only will this improve your presentation, it will also give you confidence and help subdue any nerves.

    Habit 5: Use colourful, engaging images

    When it comes to the slides themselves, images are far more compelling than rows of plain text cluttering up the screen.

    Select striking, relevant imagery to compliment and support your key messages, and offer some much-needed variety to your slides. Well-chosen images are paramount in making your presentation stand out and your messages memorable.

    Habit 6: Involve your audience

    All of us have sat through our share of boring presentations on more than one occasion, forced to listen to dry content delivered at us, rather than discussed with us.

    By interacting with your audience you make the whole experience easier on everyone. Getting them involved in the conversation can be easily achieved by asking questions, building-in audience discussion or asking for their opinion with a simple raise of hands.

    Habit 7: Use compelling video content

    Concise, compelling video content is always well-received by an audience. In a way that is difficult to do with just the spoken word, you can convey a message, evoke emotion and persuade an audience all with a short video clip.

    Videos are also a great way of bringing to life otherwise static and unappealing slides to command more attention from your audience.

    Habit 8: Demonstrate your expertise

    Audiences respond best to speakers who present with confidence and credibility in what they’re saying.

    Remember to demonstrate to the audience your expertise and knowledge in your particular topic, and be sure to establish the value in your message.

    Habit 9: Make friends with your audience

    As a presenter you should make it your business to befriend your audience. Establish the things you have in common, empathise with them, and listen to what they have to say.

    By treating your audience as friends you can develop a valuable connection that will allow you to deliver your message more effectively, and leave them feeling positive about your presentation.

    Habit 10: Be persuasive

    Persuading your audience to agree with your message is the Holy Grail for anyone delivering a presentation.

    Deliver your presentation in a way that delves into the underlying benefits for your audience, and be sure to tailor what you’re saying to them and their needs.

    Conclusion

    Habits are routine actions, many of which are performed unconsciously by us on a daily basis. When it comes to delivering presentations, by working on developing these new habits you can transform your presentation skills forever.

  • GREAT and RUBBISH presentations in business

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    Here is a list of suggestions for what makes a GREAT presentation & what makes a RUBBISH one!

    GREAT PRESENTATIONS:  RUBBISH PRESENTATIONS:
    • Grab them with an interesting hook to start
    • Good voice projection
    • Smiling, friendly, natural approach
    • Passionate about the theme
    • Conversational in tone
    • Clear points
    • Good use of supporting visuals
    • Use video to reinforce points
    • Simple design
    • Have one clear main point to get across
    • Have confident body language
    • Punctuate with relevant examples
    • Involve your audience
    • Take questions and allow time for them
    • Keep to time!
    • Have a clear conclusion
    • Make your audience think
    • Include new topical info
    • Only include statistics with context
    • Explain why not just what
    • Change your pace periodically
    • Rambling and slow starting
    • Sound like you are reading a script
    • Reading lots of text on slides
    • No eye contact with your audience
    • Seeming unconfident
    • Looking bored or disinterested
    • Too long or too short!
    • Too confusing
    • Badly designed visuals
    • No clear point to it all
    • No examples to back up points
    • Facing away from audience at the screen
    • Repeats a point too often
    • Repeats a point too often!!
    • Monotone delivery
    • Seeming to be unprepared
    • Talking too fast
    • Data shared too complex
    • Charts are irrelevant to the message
    • Charts impossible to read!
    • Using industry jargon
    • Speaking down to your audience
    • Slides contain nothing new
    • No flow, just lots of bullet points
    • Doesn’t inspire or motivate

     

  • How to Create a Winning Sales Presentation

    Winning Presentations
    Today sales people have to deliver more sales presentations to prospective clients  – more  presentations, and better presentations, than ever before.

    As industries become more competitive and complex, customers have become both more confused and more demanding. As a result, they are likely to listen to a well crafted presentation but glaze over to a dull, boring ‘Powerpointy’ one!

    Why do Prospects Want To See Presentations?
    Making presentations in tools such as Powerpoint is about as much fun as a trip to the dentist. And looking and listening to them isn’t a much  better. So why do prospective customers still expect them?

    Well the customer needs to compare services from various potential suppliers to make sure they buy the best value solution based on your point of difference and the value you can offer. Putting it simpler, they probably just need to compare costs and get the right information to make a decision – or pass on to the decision maker(s).

    Whatever their reasons, the presentation piece has become a common element for winning new business across the globe. Today, all sales professionals are expected to deliver engaging, persuasive and effective presentations that centre around the client’s needs.

    So What Goes Into a Winning Sales Presentation?
    Your objective in creating a presentation is to provide enough information for your prospects to make an excellent and persuasive case for them to buy your products or services. Sounds easy eh?

    If so then why do the huge majority of sales presentations start with the history of YOUR company!? Maybe the sales person creating the presentation thinks that the history of their company is so compelling and important that it will immediately persuade the prospect to buy?  Erm….NO!

    And why also focus your whole deck of slides on your products/services too? What about how you can help the prospective new client solve a business headache they have or how you can help them plug a gap that is missing your product or solution today?

    When we demonstrate our Presentia presentation software to prospects the first thing we talk about is how they currently do their sales presentations before articulating how Presentia will help them with the issues they have today e.g. no brand control, average quality presentations being used that are not up to date and do not project their business in the best light etc.

    Effective sales presentations that win new business are customer-centric. Prospects buy your products or services because they have been searching for a solution to their urgent problem in their business.

    In our experience, there are four things that all sales presentations must have in them to increase your chances of converting new business:-

    1. Show how you understand the prospect’s problem/business need.
    2. Your suggested approach to solve these issues delivering positive results for the client’s business.
    3. The compelling reason for them to select you rather than your competitor.
    4. Show how you can deliver to time & budget. 

    The above four points are essential for any sales presentation.  Everything you include in your slides must be focussed on one or more of these four points.

    Your prospective new client is judging you and your presentation on:-

    Will we get what we need from this company?
    Can they really deliver it?
    Is this the best place to spend my valuable budget?

    If you follow this basic presentation structure above then you will see an increase in your sales conversions. But to increase it even further try the following two principles:-

    Personalisation
    Prospective new clients expect more today. You can’t give them a standard presentation – it needs to be personalised to them. We don’t just mean a title slide with their name and company logo on it either!

    You need to demonstrate what you have researched and learnt from previous engagements with them be that on the phone, online, in email, or face to face at credentials meetings.

    Share with them personalised insight and relevant content – not generic slides you have used for months/years. Where possible use the language of the customer/their sector throughout.

    Primacy in Sales Presentations
    What’s this? It’s how we judge future outcomes based on first impressions. Research into Primacy shows that it takes on average at least seven positive experiences to get over one negative one!

    So what does this mean for our sales presentations? Put content up front  in your sales presentation that your prospect will care about the most.  Understand the prospect  and then build your presentation structure accordingly.  Put that objective your prospect has at number on in your slide structure and then build everything else around how you are the best supplier to solve that objective.

    Want to get expert help in creating an effective pitch presentation for a large client opportunity? Give our presentation design team a call today on 0203 239 2422.

  • Best presentations have less words & more visuals – fact!

    officeteam sales presentation

    We get to see a huge amount of company Powerpoint presentations each week and though they differ in terms of design quality there is nearly always one common trait – too many words on the slides!

    Often they are designed with the least knowledgeable sales person in mind to give them all the information they need on a product or service up on the screen.

    Less words and more preparation on the topic will get a better end result   ie a more engaged and enthused prospective new customer!

    Visuals work better than lines of text. We all recognise this from when we are learning to read. After all no child starts with a 400 page paperback with no illustrations do they?

    However it takes a brave Marketing department or Sales Director to equip their sales team with image led sales presentations.

    We recently worked with an office stationery and solutions provider, OfficeTeam, who did make that leap to a graphical presentation format in Presentia.

    OfficeTeam invested in the time to retrain their sales people in articulating their varied service offerings and drilled them in how to use the new visual-based presentation our Design team created for them. This presentation included lots of beautifully crafted 3D animation. Take a look here:

    The response they have had from prospective customers in presentation meetings has been phenomenal. What’s more we have had many enquiries directly from companies who have been in an OfficeTeam sales presentation and want the same high impact slides for their sales teams!  So,  highly visual sales presentations also work well for us as well as our clients!

    Do you want to chat more about improving your presentations? Want the best presentations in your sector? Give our design team a call on 0203 239 2422.

  • The History of Presentations

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    Having been involved in the creation of business presentations for companies for 25 years I’ve seen a lot of changes, software innovation and trends in the way people present their sales pitch.

    In the mid-1980′s the approach consisted of handwritten OHPs/Transparencies/Acetates which were projected using Overhead Projectors.

    Read more

  • Hosting a meeting with the iPad presentation software app that keeps everyone on the same page (erm…slide)

    Want to get away from handing out large proposal, pitchbooks, tender documents in sales meetings?

    Do your prospects always flick through to the meaty-money-bit and start questioning you whilst you’re still introducing yourself?

    Now you can host your sales pitch in the room by handing out iPads/Tablets to your prospects and connecting them up over Wi-Fi or 3G and starting the slide share hosted session.

    PFX-iPad-SlideShareHosting (blog)

    The new Presentia hosting feature allows you to control the slides everyone is viewing in front of them. When you tap your iPad or advance on your laptop all the other iPads change with you. Click here to view a demo animation of the functionality.

    There is no need to plug-in to a projector, screen or to hand out printed documents (which are bad for the environment). Your prospects share your screen – you’re in control, broadcasting presentations to multiple ipads, keeping everyone on the same slide and they’re engaged with you.

    You have full control over the content that your prospects are seeing, and can lead them through the presentation at your pace without feeling the need to rush. When you change slides, interact with rich media content, link to a website, all the connected iPads change with you… instantly.

    Now you have the power, why not unleash some presentation control over your prospects today with Presentia. One client has embraced this new hosting feature so much they have ‘affectionately’ renamed it Master/Slave!

    Give us a call if you’d like to find out more about broadcasting presentations to multiple ipads, or if you’re interested in having a demo of our alternative to PowerPoint presentation software.